Privacy & Cookie Policy

Below you will find the purposes, legal basis, and period of processing of personal data. If you have any questions or requests related to the processing of personal data, please contact us at the email address: office@peoplepr.pl. 

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1. General information

1.1. The administrator of your personal data is People PR Sp. z o. o., with its registered office in Warsaw 00-640, at ul. Mokotowska 1, Tax Identification Number (NIP): 7011065716 Statistical Information Number (REGON): 520846912 (National Court Register) KRS number 0000940608 

1.2. GDPR (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data) grants you the following rights related to the processing of your personal data:

a) the right to access your data and receive a copy thereof, 

b) the right to rectify (correct) your data, 

c) the right to delete data (if in your opinion there is no basis for us to process your data, you can request that we delete it), 

d) the right to limit data processing (you may request that data processing be limited solely to storing it or performing actions agreed with you), 

e) the right to object to data processing (you have the right to object to data processing based on a legitimate interest; you should indicate the specific situation that, in your opinion, justifies us ceasing the processing covered by the objection. We will cease processing your data for these purposes unless we can demonstrate that the basis for our processing overrides your rights or that your data is necessary for us to establish, pursue or defend claims), f) the right to data portability (you have the right to receive from us, in a structured, commonly used and machine-readable format, the personal data that you have provided to us under the contract or your consent; you can instruct us to send this data directly to another entity), 

g) the right to lodge a complaint with a supervisory authority (if you find that we are processing your data unlawfully, you may lodge a complaint with the President of the Personal Data Protection Office or another competent supervisory authority). 

The principles related to the implementation of the above-mentioned rights are described in detail in Articles 16 – 21 of the GDPR. Additionally, in this document, we specify exemplary rights that you have in relation to each processing activity. Please remember that you can also request that we provide you with information about what data we have about you and for what purposes we process it. Just send a message to: office@peoplepr.pl.

1.3. Your personal data may be processed by entities whose services we use or to which we provide services. They may have access to your personal data if the services they provide involve or may involve the processing of personal data if they provide services to the extent related to such access. This applies in particular to entities such as hosting providers, entities providing a newsletter sending system, e-mail service providers, entities providing website technical support services, law firms, entities providing marketing services, accounting offices, cloud software providers, courier companies, etc. In addition, if necessary, your personal data may be made available to entities, bodies or institutions entitled to access data under the law, such as police and security services, courts, prosecutor's offices, as well as tax offices to the extent necessary to fulfil tax, settlement and accounting obligations. 

1.4. Your data may be transferred to third countries in connection with our use of tools that may store personal data on servers located around the world (i.e. in third countries). Personal data is stored on servers located in third countries, for example within the services of Google Ireland Limited and Microsoft Corporation. Your data may also be transferred to third countries in connection with the location of persons, companies or organizations for which we provide services, if this is directly related to the services we provide. 

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2. Purposes and activities of personal data processing

2.1. Contact. 

Data processed: depending on the scope of data provided to us, this is the first name, last name, company name, e-mail address, telephone number and any data contained in the content of the message or during a telephone conversation (providing data is voluntary, but necessary to establish contact.) 

Purpose of processing: establishing telephone or e-mail contact, exchange of correspondence. 

Processing period: the content of correspondence may be archived and we are unable to clearly determine when it will be deleted. In the case of telephone calls, no Data will be stored with the exception of the list of recent calls and the list of contacts within the device used to process data. 

Legal basis: Article 6(1)(f) of the GDPR, i.e. our legitimate interest. The legal basis for processing after the end of contact is also our legitimate purpose of archiving correspondence for internal purposes (Article 6 (1)(f) of the GDPR). 

Rights: you have the right, among others, to request the history of correspondence you have conducted with us (if it was subject to archiving), as well as to request its deletion, unless its archiving is justified by our overriding interests, e.g. defence against potential claims on your part. 

2.2. Customer Service. 

Processed data: name and surname, e-mail address, telephone number, company, business address, Tax Identification Number (NIP). 

Purpose of processing: customer service. 

Processing period: personal data will be stored for the duration of our business activities, unless you object to the processing of personal data beforehand. The objection will be effective after the expiry of the limitation period for claims arising from the concluded contract. In the case of accounting documentation, such documentation must be retained for the period required by law. 

Legal basis: conclusion and performance of the contract (Article 6 paragraph 1 letter b of the GDPR), issuing an invoice, including the invoice in the accounting documentation and fulfilling other accounting and bookkeeping obligations imposed by law (Article 6 paragraph 1 letter c of the GDPR), determining, pursuing or defending claims related to the contract, which is our legitimate interest (Article 6 paragraph 1 letter f of the GDPR), identifying a returning customer, reconstructing the course of cooperation, exchanged correspondence, prepared documents, etc., which is our legitimate interest (Article 6 paragraph 1 letter f of the GDPR). 

Rights: you may, among other things, request access to your data, rectification and deletion, as well as object to and limit data processing. Please remember that we will not be able to comply with every request if it conflicts with our legitimate interests, of which we will always inform you. 

2.3. Collaboration with service providers. 

Processed data: name and surname, e-mail address, telephone number, company, business address, Tax Identification Number (NIP). 

Purpose of processing: cooperation. 

Processing period: personal data will be stored until the end of the limitation period for claims arising from the contract. In addition, the data will be stored for the period in which legal regulations require us to store such data as part of accounting documentation. 

Legal basis: conclusion and performance of the contract (Article 6 paragraph 1 letter b of the GDPR), issuing an invoice, including the invoice in the accounting documentation and fulfilling other accounting and bookkeeping obligations imposed by law (Article 6 paragraph 1 letter c of the GDPR), determination, pursuit or defence of claims related to the contract, which is our legitimate interest (Article 6 paragraph 1 letter f of the GDPR). 

Rights: you may, among other things, request access to your data, rectification and deletion, as well as object to and limit data processing. Please remember that we will not be able to comply with every request if it conflicts with our legitimate interests, of which we will always inform you. 

2.4. Activities related to public relations and communication using publicly available information. 

Data processed: name, surname and e-mail address, company, telephone number 

Purpose of processing: establishing business relationships, presenting offers, informing about events organized by us or on behalf of our clients, informing about our activities, projects and programs or the activities of our clients, 

Processing period: personal data will be stored for the duration of our business activities, unless the purpose for which the processing was based is achieved earlier. 

Legal basis: legitimate interest (Article 6 (1)(f) of the GDPR). 

Right: You can, among other things, rectify your data or object to the processing of your personal data and request the removal of your data from the database. 

2.5. Conducting professional media relations activities using publicly available information. 

Processed data: name and surname, e-mail address, telephone number, editorial address and any other information publicly available and disclosed, e.g. in editorial footers, articles, etc. 

Purpose of processing: contact and cooperation with the media, i.e. preparation and delivery of press materials, invitations to press events prepared by us. 

Processing period: personal data will be stored for the period necessary to achieve the purposes of data processing, unless the purpose for which the processing was based is achieved earlier. 

Legal basis: legitimate interest (Article 6, paragraph 1, letter f of the GDPR) 

Right: You can, among other things, rectify your data or object to the processing of your personal data and request the removal of your data from the database. 

2.6. Establishing contact with the Administrator by completing the contact form by a person not associated with the Administrator on the basis of any agreement or cooperation.

Data processed: name, surname and e-mail address, telephone number, data provided in the contact form.

Purpose of processing: possibility of obtaining an offer, contact with the Administrator

Processing period: personal data will be stored for the period necessary to achieve the purposes of data processing, unless the purpose for which the processing was based is achieved earlier. 

Legal basis: legitimate interest (Article 6 (1)(f) of the GDPR) and consent (Article 6 (1)(a) of the GDPR)

Right: You can, among other things, rectify your data or object to the processing of your personal data and request the removal of your data from the database. 

2.7. Sending a newsletter 

Data processed: name, surname, e-mail address, telephone number

Purpose of processing: the ability to send e-mail notifications about interesting offers or content that may contain commercial information and also constitute the implementation of marketing purposes 

Processing period: personal data will be stored for the period necessary to achieve the purposes of data processing, unless the purpose for which the processing was based is achieved earlier. 

Legal basis: consent (Article 6, paragraph 1, letter a of the GDPR) 

Right: You can, among other things, rectify your data or object to the processing of your personal data and request the removal of your data from the database. 

2.8. Social profiles. 

In connection with maintaining social media profiles, we have access to the personal data of users who like or follow our social media profiles and interact with us through those profiles by leaving comments, sending messages or in any other form provided for within a given social media service. We do not collect this data or create databases based on it. Processing takes place solely for the time needed to interact and to use the functions offered by social media. Please note that the providers of Social Platforms are separate data administrators from us and process data in accordance with the principles described in their privacy policy documentation. 

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3. Cookies

3.1. Cookies and other tracking technologies. Our website uses cookies. Cookies are small text information stored on your end device (e.g. computer, tablet, smartphone) that can be read by our IT system (first-party cookies) or the IT system of third parties (third-party cookies). Some of the cookies we use are deleted after the end of the web browser session, i.e. after closing it (so-called session cookies). Other cookies are stored on your end device and enable us to recognise your browser the next time you visit the website (persistent cookies). 

In order to enable effective cookie management in accordance with applicable data protection regulations and to provide users with transparency and control over their personal data, we have launched the cookie banner function. Detailed information on the the tool used by the Administrator can be found at - https://finsweet.com/cookie-consent

3.2. Cookies consent. 

• During your first visit to the website, you are displayed information about the use of cookies along with a question about your consent to the use of these files. Thanks to a special tool, you can manage cookies from the website level, disabling individual cookies. 
• You can always change cookie settings in your browser or delete cookies altogether. Browsers manage cookie settings in different ways. In the help menu of your web browser you will find explanations on how to change cookie settings. 
• You can also manage cookie settings by installing special add-ons that allow you to control cookies, 
• disabling or limiting the use of cookies may cause difficulties in using our website, as well as many other websites that use cookies. 

3.3. Server logs. 

• Using the website involves sending queries to the server on which the website is stored. Every query directed to the server is saved in the server logs. 
• Logs include, among others: Your IP address, server date and time, information about the web browser and operating system you are using. 
• Logs are saved and stored on the server. Data stored in server logs is not associated with specific people using the website and is not used by us to identify you. 
• Server logs only constitute auxiliary material used to administer the website, and their content is not disclosed to anyone other than persons authorized to administer the server. 

3.4. Google Analytics. 

• We use Google Analytics provided by Google LLC based in the USA. 
• The purpose is to create statistics and analyze them in order to optimize our websites.
• The data collected is personal data and does not allow you to be identified. The information we have access to within Google Analytics includes, in particular: information about the operating system and web browser you are using, the subpages you view within our website, the time spent on our website and its subpages, the source from which you accessed our website. 
• As part of Google Analytics, we use Advertising Features such as demographic and interest reports, your age range, gender, approximate location, and interests determined based on your online activity. 
• In order to use Google Analytics, we have implemented a special Google Analytics tracking code in the code of our website. The tracking code uses cookies from Google LLC for the Google Analytics service. 

3.5. Social tools. 

• Our website uses plug-ins and other social tools provided by social networking sites for example:  Facebook and LinkedIn. 
• When you display our website containing such a plug-in, your browser will establish a direct connection to the servers of the social network administrators (service providers). The content of the plug-in is transmitted by the respective service provider directly to your browser and integrated into the website. Thanks to this integration, service providers receive information that your browser has displayed our website, even if you do not have a profile with a given service provider or are not currently logged in to them. This information (along with your IP address) is sent by your browser directly to the server of the given service provider (some servers are located in the USA) and stored there. If you are logged in to one of the social networking sites, the service provider will be able to directly assign your visit to my site to your profile on the relevant social networking site. 
• You can also completely prevent plugins from loading on the site by using appropriate extensions for your browser, e.g. script blocking. 
• Logging out of a given social networking site before visiting our website will prevent the data collected during your visit to our website from being assigned directly to your profile data on the site.
• The purpose and scope of data collection and their further processing and use by service providers, as well as the possibility of contact and your rights in this regard and the possibility of making settings to protect your privacy are described in the privacy policies of individual service providers. Facebook - https://www.facebook.com/legal/FB_Work_Privacy, LinkedIn - https://pl.linkedin.com/legal/privacy-policy

3.6. Google Tag Manager. 

• We use the Google Tag Manager tool provided by Google LLC. 
• Google Tag Manager is used to manage website tags via an interface. With the help of Google Tag Manager we control the advertising campaigns we run and the way you use our websites. 
• Google Tool Manager only implements tags. Its use does not involve the storage of cookies or the collection of personal data. This tool enables other tags that may collect data in certain circumstances. However, Google Tool Manager does not access this data. 
• If storage has been deactivated at domain or cookie level, this will apply to all tracking tags implemented via Google Tag Manager. 
• We carry out activities in this area based on our legitimate interest in the form of marketing our own products or services and optimizing our websites. 

Please remember that if any of the information we have provided regarding the privacy policy or cookies is unclear to you, we are available to you at the following e-mail address: office@peoplepr.pl